Key Responsibilities

• Opening office each morning/screening night service messages
• Checking, logging and distributing incoming ships mail items
• Processing outgoing courier shipment requests and preparing associated paperwork
• Processing ships mail despatches and associated courier requirements
• Circulating weekly ships mail despatch lists
• Monitoring stock and ordering FedEx packaging
• Administering switchboard everyday business calls and forward to relevant departments
• Providing Reception for checking in guests and clients
• Processing requests for visitor WI-FI password
• Processing catering and transportation requests
• Updating catering schedule & distributing updates to catering team
• Updating EL-VIS system with details of forthcoming office visits
• Updating INFORUM Employee Photos site
• Providing digital & hardcopy photos for Visa Applications
• Providing front desk/ switchboard cover for Scotia House when required
• Support with process mapping of facilities processes
• Support with other admin tasks like ordering food and raising purchase requisitions
• Support Facility manager with any additional admin tasks

Candidate Requirements

• Computer Literate
• Standard Grade Maths or English or grade 3 or above
• Ability to priories tasks
• Excellent customer service skills
• Good communicator
• Great at multitasking

Closing date: 30th May 2025