Key Responsibilities

• Management of all candidate and employee documentation requirements
• Daily maintenance of the shore based HR database. Data collation and record updates within the boundaries of the Data Protection Act
• Manage administration within full HR processes from recruitment to termination of contracts
• NM website maintenance re all staff communications; introduction of new employees and job rotation positions (within Gothenburg and wider network)
• HR point of contact for all staff administration queries, including but not limited to: personal records maintenance, beneficiary updates, etc
• Maintain training records for all Business Units; updating in line with defined matrix
• Management of the full new start process including new hire request paperwork, offers of employment and ensuring company inductions are conducted
• Supporting the business with all other HR administration and the processing of other HR related activities
• Preparation of letters, contracts of employments, etc
• Maintenance of hard copy and electronic HR files
• Maintenance of the standards of the HR department including, employee leaflets, information, notice boards and electronically via Inforum
• Support with administration duties within relevant HR projects
• Support with absence reporting and adherence of attendance management policy
• Assist with recruitment & selection process and interviews when required
• Minute take and maintain action trackers of relevant meetings when required
• Booking rooms and conference facilities for HR-related meetings / functions

You may be asked from time to time be asked to undertake other tasks that are considered to be relevant to your position.

Candidate Requirements

Essential

• Experience of working within a busy administrative role
• Good working knowledge of Microsoft Office packages
• Good written and verbal communication skills
• Able to work under pressure
• Strong organisational skills
• Able to work under own initiative
• To be able to keep information confidential

Desirable

• Experience of working within an HR Department is desirable

Closing date: 27th May 2022