HR Administrator

13th May 2022

The role of HR Administrator is to support the HR team providing comprehensive and confidential HR administration and first line HR support to the business.

Key Responsibilities

  • Management of all candidate and employee documentation requirements
  • Daily maintenance of the shore based HR database. Data collation and record updates within the boundaries of the Data Protection Act
  • Manage administration within full HR processes from recruitment to termination of contracts
  • NM website maintenance re all staff communications; introduction of new employees and job rotation positions (within Gothenburg and wider network)
  • HR point of contact for all staff administration queries, including but not limited to: personal records maintenance, beneficiary updates, etc
  • Maintain training records for all Business Units; updating in line with defined matrix
  • Management of the full new start process including new hire request paperwork, offers of employment and ensuring company inductions are conducted
  • Supporting the business with all other HR administration and the processing of other HR related activities
  • Preparation of letters, contracts of employments, etc
  • Maintenance of hard copy and electronic HR files
  • Maintenance of the standards of the HR department including, employee leaflets, information, notice boards and electronically via Inforum
  • Support with administration duties within relevant HR projects
  • Support with absence reporting and adherence of attendance management policy
  • Assist with recruitment & selection process and interviews when required
  • Minute take and maintain action trackers of relevant meetings when required
  • Booking rooms and conference facilities for HR-related meetings / functions

You may be asked from time to time be asked to undertake other tasks that are considered to be relevant to your position.

Candidate Requirements

Essential

  • Experience of working within a busy administrative role
  • Good working knowledge of Microsoft Office packages
  • Good written and verbal communication skills
  • Able to work under pressure
  • Strong organisational skills
  • Able to work under own initiative
  • To be able to keep information confidential

Desirable

  • Experience of working within an HR Department is desirable

Closing date: 27th May 2022

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