HR Assistant

13th Jan 2022

The role of the HR Assistant is to provide comprehensive support to the HR department in all aspects of the HR life cycle. Particular focus will be on daily management of the shared HR mailbox, absence management administration, maternity/paternity processes, recruitment administration, the maintenance of HR system records, pension administration, HR analytical reporting and note-taking at disciplinary and grievance meetings.

Key Responsibilities

  • Working in collaboration with the HR Administrator to manage the full new starter process, including: new hire request paperwork, offers of employment, contracts of employment and ensuring company inductions are conducted.
  • Assist with recruitment & selection process and coordinating interviews when required.
  • Ensuring all employee’s personal file documentation is collated and up to date in line with P020 office and administrations requirements.
  • Preparation of letters in relation to employee terms and conditions.
  • Maintenance of employee personnel files.
  • Monitoring and ensuring probation period records are completed, saved and liaise with relevant HR representative for escalations.
  • Manage the administration of the full HR lifecycle of processes from recruitment to termination of contracts.
  • Input and daily maintenance of the HR database, including payroll data input and continually developing expertise and knowledge.
  • Proactive approach to developing HR database skillset and reviewing alternative ways to monitor & log all employee data for reporting requirements.
  • Completion of monthly payroll checking process for payroll accuracy, security and auditability.
  • Support with the monthly HR reporting, providing monthly data and analytics to distribute to the wider business.
  • Support with intermediate reporting requirements, including absence tracking management and ensuring compliance with contractual terms and adherence of the attendance management policy.
  • Management of maternity/paternity processes with employees, escalating to the HR Advisors where necessary.
  • Management/administration of the Onshore HR mailbox ensuring all queries are responded to and or assigned to the person responsible investigating and answering more complex queries.
  • Administration/monitoring of mandatory training certificate records for all Business Units; updating in line with defined matrix and escalate gaps to relevant HR representative.
  • Coordinate and manage training bookings, including booking rooms for internal training.
  • Assisting the HR Advisors and wider HR team with all other HR activities, including supporting the administration duties within relevant HR projects.
  • Booking rooms and conference facilities for business meetings/functions.
  • Occasional travel to other office locations as required.

Essential Criteria

  • HR Degree and or equivalent
  • 1 – 2 year’s HR administration experience
  • Knowledge of Microsoft office packages
  • HR system experience
  • Experience of working in a confidential nature
  • Working in a customer focused environment
  • Good written and verbal communication skills
  • Ability to work under pressure
  • Strong organisational skills
  • Excellent problem-solving skills
  • Analytical skills/experience working with data to present into a readable format
  • Able to work under own initiative

Desirable Criteria

  • CIPD qualification or working towards this
  • Experience using iTrent is desirable

Closing date: 20th Jan 2022

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