Assist the Senior Crew Co-Ordinator in supervision of the Personnel department to ensure that the company’s vessels are manned with competent, qualified and suitably experienced personnel, ensuring that documentation and certification compliance is maintained at all times.
Overall responsibility for all personnel related matters and queries for personnel placed on vessels under their responsibility which frequently includes liaising with spouse and/or other family members.
Liaison with the operations/technical departments and where applicable Senior Management and/or Client regarding the assignment of personnel aboard company managed vessels.
Routine supervision of the external manning agents and liaising with external manning agents on crew being assigned to the company’s vessels.
Monitoring of all employee documentation and certification requirements and ensuring the necessary compliance is maintained; including but not limited to;
Home country license
Endorsements (e.g. dangerous cargo endorsements)
Flag state licenses
Medicals (industry standard and client specific)
Monitoring all employee personnel files, vessel files and database records necessary to accurately record employee locations, documentation, certification, training and payroll in accordance with company policies and standards, whilst adhering to payroll deadlines.
Monthly variance reporting. To provide finance team of all overspend details where required.
Ensuring all employee documentation and certification requirements are being maintained through daily maintenance of all employee personnel files, vessel files and database records necessary to accurately record employee locations, documentation, certification, training and payroll records in accordance with Company policies and standards.
Monitoring of recruitment practices for new hire personnel i.e. identifying requirements, checking applicants for suitability to position, arranging interviews, photocopying & checking all documentation and issuing employment offers.
Identifying training needs and recovering training bonds where applicable. Liaise with Technical / Operations, Senior Management and Client where applicable in this process
Delivery of NMM and client specific company inductions.
Liaison with the training department on scheduling of training courses for personnel under their responsibility.
Reviewing seafarer appraisals and ensuring action is taken when required i.e. promotions, training terminations etc.
Participating in the on-call roster for out of hour’s coverage, offered by the personnel department.
Attend and input to meetings and management reporting as and when required, to meet strict deadlines.
Direct responsibility for scheduling matters for an assigned pool of officers • Other tasks, administrative duties and adhoc project related work as directed by the team.
3 years in a HR (Crewing) /Logistics shipping role.