Personnel Assistant

18th Sep 2019

The purpose of the Personnel Assistant is primarily to plan, deploy and effect Marine personnel changes for assigned vessels.

Main Responsibilities

  • Maintenance of weekly appraisal report establishing the Senior vessel marine staff who have the required annual appraisals outstanding.
  • Establish availability of the Off-signing vessel Management team to attend Officer for annual appraisal.
  • Liaise with Operations Fleet group management to arrange the Senior Vessel Managers visit to the office.
  • Fully co-ordinate the Senior Officers Office/ Appraisal visit from Start to completion including all logistics and interview room/ VC set ups.
  • Maintain full report to Appraisals completed and conducted either directly in office or via VC, for the purpose of compliance reporting.
  • Assist Fleet Group Management during appraisal process.
  • Maintenance of weekly off-signers report, establishing debriefs required.
  • Liaising internally with Tanker Fleet groups and with the remote manning offices for debrief completion.
  • Upload of all completed debriefs into internal manning system.
  • Maintenance of completed Debrief report for Compliance reporting.
  • Administer ship manager system as per company’s procedures
  • Assisting the Team Leaders with Ad-Hoc administrative assistance in the essential day to day running of the fleet.
  • Other duties and report maintenance as may be assigned by Manager and Management.


You may be asked from time to time be asked to undertake other tasks that are considered to be relevant to your position.

Candidate Requirements

  • 2 x Highers
  • 1-2 years in an admininstration environment
  • Minimum Knowledge of crewing Oil and Gas Carrier operations and requirements for seafarers
  • Excellent Interpersonal skills
  • Highly Organised
  • Ability to work under pressure


  • University Degree, preferably in HR or General Business
  • Previous experience working within seagoing HR team for a ship management company.
  • Shipping HR related legislation; STCW MLC

Closing date: 25th Sep 2019

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