This role will be responsible in assisting the Team Leader, ensuring the Company’s vessels are manned with competent, qualified and suitably experienced personnel, ensuring that documentation and certification compliance is maintained at all times.
Direct responsibility for all personnel related matters and queries for personnel placed on vessels under their responsibility which frequently includes liaising with spouse and/or other family members.
Assume overall responsibility for all personnel-related matters in the absence of the Team Leader.
Liaison with the operations/technical departments and where applicable Senior Management and/or Client regarding the assignment of personnel aboard company managed vessels.
Monitoring all employee personnel files, vessel files and database records necessary to accurately record employee locations, documentation, certification, training and payroll in accordance with company policies and standards, whilst adhering to payroll deadlines.
Monthly variance reporting. To provide finance team of all overspend details where required.
To support Team Leader in supervising of staff by offering support, guidance and direction to personnel department and other internal parties when required.
Supervision of Logistic Officers and Assistants to ensure all employee documentation and certification requirements are being maintained through daily maintenance of all employee personnel files, vessel files and database records necessary to accurately record employee locations, documentation, certification, training and payroll records in accordance with Company policies and standards.
Identifying training needs and recovering training bonds where applicable. Liaise with Technical/Operations, Senior Management and Client where applicable in this process.
Delivery of NMM and client specific company inductions.
Liaison with the training department on scheduling of training courses for personnel under their responsibility.
Reviewing seafarer appraisals and ensuring action is taken when required i.e. promotions, training terminations etc. Leading shore-based appraisals for Masters & Chief Engineers.
Ensure all officers receive a company debrief, post voyage.
Participating in the on-call roster for out of hour’s coverage, offered by the personnel department.
Other tasks, administrative duties and ad-hoc project related work where required.
2 Highers or equivalent experience
Minimum of 3 years in a HR/Logistics shipping role
Knowledge and understanding of STCW and MLC
Experience working in a busy office
Understanding of confidentiality and GDPR regulations in relation to personal information.